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Rules Committee Redefines Responsibilities Of...
Rules Committee Redefines Responsibilities Of The Six Committees
July 19, 2014
By Carlee Edwards
In May 2014 the City Council voted on and passed Ordinance No. 7452 which redefined the responsibilities of the committees and combined and dissolved some to decrease the number of committees from eight to six.
This Ordinance was brought before the Rules Committee this past Monday July, 14 to be reviewed and discussed.
As voted on by the City Council, Ordinance No. 7452 combined the Finance Committee and the Budget Committee into one committee, the Finance and Budget Committee and dissolved the Community Development Block Grant (“CDBG”) Committee giving this committee’s responsibilities to the Community and Economic Development Committee (“CEDC”).
Upon review, it was found that issues could arise with parameters that are unclear for certain committees.
The Finance & Budget Committee specifically “shall evaluate and review financial statements, review and evaluate investment actions, recommend purchasing and bid approvals to the full Council and consider all other financial transactions as directed by the City Council,” according to the Ordinance. This leaves the committee responsible for practically any and all financial transactions including small financial issues that come before the other committees.
“I don’t want Finance and Budget dealing with every contract coming before the council,” Chairman Johnson said.
Several committees have everyday administrative contracts that they deal with, but according to the language of the ordinance, every contract has to be reviewed by the Finance & Budget Committee.
“I doubt the budget members have as much knowledge about some of those things as the public works members,” Committee member Holland said.
“We want to make sure things are looked at by a committee before coming to the council level,” Committee member Seif added.
Committee member Carlyle made a motion to direct staff to bring to the committee a draft that would clarify how the administrative expenditures of funds would be directed to the appropriate committees.
The committee voted, and the motion was passed.