- Call to Order
Mayor Rasmussen called to order the Board of Alderman Work Session at 7:00 PM on November 5, 2019 in the Council Chambers of the Lake Lotawana Municipal Building. - Roll call
Chris Hawkins conducted a roll call. The following persons were present:
Mayor Tracy Rasmussen – Present
Alderman Larry Byrne –Present
Alderman Jan Rase – Present
Alderman Jerry Ogilvie – Present
Alderman Doug Carlson – Present
Alderman Kymberli Cutler – Present
Alderman Lanny Maness – Present
Chris Hawkins declared a quorum was present. - Pledge of Allegiance
Mayor Rasmussen led the Council Chambers in the Pledge of Allegiance. - Accept Amended Agenda
Alderman Cutler made a motion to accept the Amended Agenda. Alderman Rase seconded the motion. The motion was approved with all in favor. - Public Speaks
None - Department Reports
Keith Herzberg provided a sewer department update.
Randall Wilson provided a police department update.
Corey Henry provided an Administrative update - Aldermen Comments
Alderman Byrne had no comments
Alderman Rase commented on the recent road study at Colbern and Gate #2
Alderman Ogilvie had no comments
Alderman Carlson had no comments
Alderman Cutler discussed a recent meeting with the Lake Lotawana Fire Protection District Chief and had police questions for Chief Wilson
Alderman Maness had no comments. - Mayor Comments
Mayor Rasmussen commented on the tax assessment process and mill levy. - Consideration of October Financials
Mayor Rasmussen provided a report on the October and Year-To-Date financials. - Approval of Consent Agenda
Minutes
• October 15, 2019 Regular Meeting
• November 5, 2019 Work Session
Disbursements
• October 11 through December 10 Disbursements
Other Business
• Resolution 19-34 A Resolution amending Resolution No. 19-10 by adopting revisions to be incorporated into the City of Lake Lotawana, Missouri Employee Manual and Personnel Policy: Regulations and Procedures
• Resolution 19-35 A Resolution adopting a five-year Capital Improvement Program
Alderman Rase made a motion to approve the consent agenda. Alderman Byrne seconded the motion. The motion was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
- Old Business
None - New Business
A. Ordinance 19-14 – An Ordinance establishing the 2020 budget (all funds) for all expenditures and anticipated revenues for the City of Lake Lotawana, Missouri
Alderman Cutler made a motion to approve the First Reading of Bill 19-14 approving Ordinance 19-14 An Ordinance establishing the 2020 budget (all funds) for all expenditures and anticipated revenues for the City of Lake Lotawana, Missouri. Alderman Carlson seconded the motion. The first reading was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
B. Resolution 19-36 – A Resolution authorizing the purchase of a spare pump for Lift Station M-71 in an amount not to exceed $13,870.85, in the City limits of the City of Lake Lotawana, Missouri
Alderman Cutler made a motion to approve Resolution 19-36 A Resolution authorizing the purchase of a spare pump for Lift Station M-71 in an amount not to exceed $13,870.85, in the City limits of the City of Lake Lotawana, Missouri. Alderman Ogilvie seconded the motion. The motion was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
C. Resolution 19-37 – A Resolution authorizing the purchase of a replacement pump and motor controls for lift station K-4 in an amount not to exceed $11,910.62, in the City limits of the City of Lake Lotawana, Missouri
Alderman Cutler made a motion to approve Resolution 19-37 A Resolution authorizing the purchase of a replacement pump and motor controls for lift station K-4 in an amount not to exceed $11,910.62, in the City limits of the City of Lake Lotawana, Missouri. Alderman Maness seconded the motion. The motion was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
D. Resolution 19-38 – A Resolution acknowledging and authorizing the City Administrator exceeded the purchasing authority of $5,000.00, set out in the City’s Purchasing Policy for a pump replacement and service work from FTC Equipment, LLC, in the City of Lake Lotawana, Missouri
Alderman Cutler made a motion to approve Resolution 19-38 A Resolution acknowledging and authorizing the City Administrator exceeded the purchasing authority of $5,000.00, set out in the City’s Purchasing Policy for a pump replacement and service work from FTC Equipment, LLC, in the City of Lake Lotawana, Missouri. Alderman Byrne seconded the motion. The motion was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
- Planning and Zoning
A. Continued Discussion-Application No. 19-07-PLA An application to amend the Master Plan of Foxberry Estates submitted by Griffin Riley. Jake Loveless and Bill Moore from Griffin Riley presented the Board of Alderman with an updated plan of the amendment. They stated the lots now contained a minimum square footage of 6,000 feet as commented on by the Board of Alderman. This reduced the amount of lots to 41.
Alderman Cutler made a motion to direct staff to prepare and Ordinance accepting the Amended Master Plan dated 11-18-19 with certain conditions. This Ordinance will be presented to the Board of Aldermen on 12-17-19. Alderman Carlson seconded the motion. The motion was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
B. Continued Discussion-Application No. 19-05-PLA An application to amend the Master Plan of Foxberry Estates submitted by Ron Davies. Mr. Davies requested a continuance. Alderman Carlson made a motion to continue the case until December 17, 2019. Alderman Maness seconded the motion. The motion was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
C. Resolution No. 19-39 Approving application 19-12-PLA, a replat of Lots 69 and 70, Block V by David and Sandra Williams. Alderman Cutler made a motion to approve Resolution 19-39. Alderman Ogilvie seconded the motion. The Resolution was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
D. Resolution No. 19-40 Approving application 19-13-PLA, a replat of Lots 5 and 6, Block V by Sara J. Wasson and Julia M. Wilson. Alderman Cutler made a motion to approve Resolution 19-40. Alderman Carlson seconded the motion. The Resolution was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
E. Resolution No. 19-41 Approving application 19-14-PLA, a replat of Lots 100 and 101, Block P by Jami and Christina Scofield. Alderman Cutler made a motion to approve Resolution 19-41. Alderman Ogilvie seconded the motion. The Resolution was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
F. Resolution No. 19-42 Approving application 19-15-PLA, a replat of part of Lot 52 and Tract 53A, Block Y by William Ryan. Alderman Carlson made a motion to approve Resolution 19-42. Alderman Rase seconded the motion. The Resolution was approved with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
- A vote to close the meeting pursuant to Section 610.021.3, hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employed is discussed or recorded, and pursuant to Section 610.021.13, pertaining to individually identifiable personnel records and Section 610.021(1) of the Revised Statutes of the State of Missouri pertaining to legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communication between a public governmental body or its representatives.
Alderman Cutler made a motion to close the meeting pursuant to Section 610.021.3, hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employed is discussed or recorded, and pursuant to Section 610.021.13, pertaining to individually identifiable personnel records and Section 610.021(1) of the Revised Statutes of the State of Missouri pertaining to legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communication between a public governmental body or its representatives. Alderman Maness seconded the motion. The meeting went into closed session at 7:55 PM with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
At 9:28 PM, Alderman Rase made a motion to come out of closed session. Alderman Byrne seconded the motion. The meeting was opened with the following votes:
Aye: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
Nay: None
- Adjournment
Alderman Ogilvie made a motion to adjourn the meeting. Alderman Rase seconded the motion. The meeting was adjourned at 9:29 PM with the following votes:
AYE: Byrne, Rase, Ogilvie, Carlson, Cutler, Maness
NAY: None
Minutes submitted by: Chris Hawkins
Minutes approved by: Mayor Rasmussen
